PAYE and NI reporting. As an employer you’ll be aware of the deadline that applies for reporting payroll information to HMRC. In recent years HMRC has relaxed this where salaries are paid to employees earlier than their usual pay date over the Christmas period. HMRC has confirmed the concession will apply for the 2025 festive period and that it is now a “permanent easement”.
Enter the right date. If you pay your employees earlier than usual you should nevertheless show the normal payment date on your full payment submission (FPS). This isn’t just an administrative convenience for whoever operates your payroll, it’s important for any of your employees who claim universal credit (UC). Entering the actual rather than the normal date they are paid on the FPS can adversely affect their entitlement to the UC.
Example. You pay your employees on 19 December 2025 whereas you normally pay them on the last working day of the month, in this example that would be 31 December. On your FPS you should show the payment date as 31 December and submit the FPS to HMRC at any time on or before that date.
If you pay staff early in December because of Christmas it’s important that you show the employees’ normal payroll date on your full payment submission (FPS) instead of the actual date of payment. The FPS can be submitted at any time between the actual and normal pay day.
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